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Privacy Policy

Last Modified: June 16, 2022

We take your privacy seriously. Codologic Softwares Pvt. Ltd. (“Codologic”, or “we”, or “our”, or “us”) has created this Privacy Policy to explain how we collect, store, use and protect your information. This Privacy Policy explains our information handling practices when you use our communication services, interact with our website, or interact with us directly (collectively the “Services”).

This Privacy Policy is incorporated into, and considered a part of, the Terms of Service, and any terms not defined herein have the meanings ascribed to them in the Terms of Service. This Privacy Policy and the Terms of Service govern the collection of information and use of the Services offered by Codologic, and by using the Services you are giving Codologic permission to use and store such information consistent with this Privacy Policy and the Terms of Service.

1. Acceptance of Policy

By accessing or using the Services, you do hereby warrant and represent that you have read, understood and agree to all terms and conditions stated herein, and our Terms of Service, currently available at the Terms Page (the “Terms of Service”).

If you do not agree with or you are not comfortable with any aspect of this Policy, you should immediately discontinue access or use of our Services.

2. Notification of Changes

The Privacy Policy is periodically reviewed by Codologic, and might change as Codologic updates and expands the Services. Codologic will endeavor to notify you directly of any material changes, and will post a notice of any non material changes on our website. Once the new Policy is posted, the Policy will become effective after your continued use of the Services.

Codologic encourages you to review this Privacy Policy periodically. If you have any questions you can contact us at admin@codologic.com.

3. Our Relationship to You

It is important that you identify which relationship(s) you have with Codologic to understand our data protection obligations and your rights to your Personal Information under this Privacy Policy. Codologic has the following relationships:

Hereinafter we may refer to Customers and Users collectively as “you.”

4. Collection

During your use of the Services, Codologic or third-party vendors contracted by us will collect, use, disclose, store, process, data that identifies you or may make you identifiable (collectively your “Personal Information”).

When you use our Services, we generally collect the following Personal Information about you:

5. Use & Purpose

We will not use your Personal Information for purposes other than those purposes described in this Policy or disclosed to you. From time to time we may request your permission to allow us to share your Personal Information with third parties. You can choose not to share your information with third parties. When you limit the ways we can use your Personal Information, some or all of the Services may not be available to you.

We use your Personal Information for the following purposes:

Designated Countries: For purposes of the EU General Data Protection Regulation (“GDPR”) or any equivalent legislation (collectively “Applicable Data Protection Laws”), we process this Personal Information based on our contract with you.

Designated Countries: For purposes of the Applicable Data Protection Laws, we process this Personal Information based on your consent.

Designated Countries: For purposes of the Applicable Data Protection Laws, we process this Personal Information to satisfy our legitimate interests as described above.

Designated Countries: For purposes of the Applicable Data Protection Laws, we process this Personal Information to satisfy our legitimate interests as described above.

Designated Countries: For purposes of the Applicable Data Protection Laws, we process this Personal Information to comply with our legal obligations and/or to satisfy our legitimate interests.

If you provide us with Personal Information about others, or if others give us your Personal Information, we will only use that Personal Information for the uses described when the Personal Information was provided. Please ensure you have lawful basis to share any third party Personal Information with us.

6. Third-party services

We may share or collect your Personal Information in collaboration with our third party service providers (“Partners”), including companies that assist with payment processing, business analytics, data processing, account management, and other services. We instruct these Partners to not use your Personal Information themselves or share it with another party not under a similar contract to provide service to us, and to only use your Personal Information for the specific services we have requested for us or on your behalf.

7. Further disclosure

We may share with third parties non-Personal Information, public information, and anonymized aggregated data pursuant to this Privacy Policy and as permitted by Data Protection Laws. We may also disclose your Personal Information in the following instances:

Designated Countries: For purposes of the Applicable Data Protection Laws, we process this Personal Information, as applicable, to satisfy our legal obligations, protect your vital interests or process data in the public interest, for purposes of our legitimate interests, or with your consent.

8. Personnel

We will only disclose Personal Information to our staff as they need to know and we will ensure such personnel protect Personal Information as required in this Privacy Policy. We do not sell your Personal Information to non-agent third parties.

9. Becoming an example customer

If you would like to be an example customer, write a testimonial, or be highlighted in our newsletter or other communications, please let us know. Otherwise, we will not use you as an example or reference customer in our marketing, communications, or promotional material without your prior consent.

10. Choice/Opt-Out

You may opt-out of receiving communications from us and our partners, remove your information from our database, and choose to not receive future communications unrelated to the Services by cancelling your account; if you wish to do so, please contact us at admin@codologic.com.

11. Cookies

When you visit websites on the Internet, your browser may automatically transmit information to the websites you visit throughout every visit. Like many websites, we may use “cookies” to collect information. A cookie is a small data file that we transfer to your computer’s hard disk for record-keeping purposes.

Unlike persistent cookies, session cookies are deleted from your computer when you log off from the Services and then close your browser. Third party tools in the Services may also place or read cookies on your browser and we may use Flash cookies (or local shared objects) to store your preferences or use on the Services to personalize your visit. We do not control how third-party cookies are used. You should check the relevant third-party’s website for more information about how they use cookies. Both first party and third-party cookies can serve a number of different functions, such as analytics, marketing and advertising.

With your consent, we or our service providers may also use “pixel tags,” “web beacons,” “clear GIFs,” or similar means in connection with the Services and HTML-formatted email messages to, among other things, track the actions of Users and email recipients, to determine the success of marketing campaigns and to compile aggregate statistics about Services usage and response rates. We may also engage one or more third party service providers to serve online advertisements on our behalf. Our service providers may use a “pixel tag” to collect information about your visits to the Services and to other websites, and they may use that information to target advertisements for goods and services. We will not share this information with third parties in a manner that personally identifies you.

Codologic’s embedded chat (and specifically the domains codologic.com, freichat.com,  nodelb.freichat.com) does not share data regarding a particular Customer End User’s activity across multiple websites or applications that are not owned by Codologic. Codologic does collect and retain user data linked to a unique ID within the scope of an individual website, but does not collect or retain IP or any information except information collected by the plugin/extension installed in the website (i.e username or display name, email address and profile picture url) which would allow Codologic to provide the intended communication service to the Customer End User. For the purposes of abuse and fraud prevention, Codologic may use Customer End User IP during a chat session to block fraudulent IPs, trolls, and prevent other abuse; this IP information if collected will be destroyed after the session in 7 days.

We may use the following types of cookies and tracking technologies:

If you are logged in to your account, we may associate the cookie information with the Personal Information tied to your account.

You can instruct your browser, by changing its options under Settings or Preferences, to stop accepting cookies or to prompt you before accepting a cookie from the websites you visit. If you do not accept cookies, however, you will not be able to use some or all portions or functionalities of the Services.

Designated Countries: For purposes of the Applicable Data Protection Laws, we process this Personal Information to satisfy our legitimate interests as described above or, to the extent required by Applicable Data Protection Laws, we will ask for your consent.

12. Do not track signals

You may have implemented a “do not track” signal through your browser. As there currently is no fixed standard for do not track signals, we currently do not respond to do not track signals from your web browser.

13. Accountability

We will take all appropriate legal, organizational, and technical measures to protect the Personal Information, keeping in mind the nature of such data. Codologic shall hold those of its employees with access to Personal Information accountable for violations of this agreement imposing sanctions, which include, where appropriate, the possibility of termination of contracts and employment.

14. Security

The security of your Personal Information is important to us. We maintain, and require our service providers to maintain, appropriate physical, technical and administrative safeguards to protect the security and confidentiality of the Personal Information you provide to us.

However, even the best security measures are not foolproof and we cannot guarantee that loss, misuse, unauthorized acquisition, or alteration of your data will not occur. We cannot ensure or warrant the security or confidentiality of the Personal Information you transmit to or receive from us by Internet or wireless connection, including email, phone, or SMS because we have no way of protecting Personal Information that is out of our control.

You are also responsible for the security of your Personal Information. You should choose a password of sufficient length and complexity when you use our Services, and keep your password confidential. If you think there has been unauthorized access to or use of your account, please contact us immediately at admin@codologic.com.

15. Retention

We will retain your Personal Information for so long as we have a legal basis to do so. Please contact us at admin@codologic.com for more information about how long we retain specific categories of Personal Information.

16. Requests to Access, Edit, or Delete Information

You may edit your account information when logged in to the Services at any time – all you need is your username and password. In addition, you may also ask Codologic to correct, delete, and/or cease processing your Personal Information from further processing and/or use. It may not be possible for us to delete or cease processing all of the Personal Information we hold about you where we have an ongoing relationship with you or where we have a legal basis to retain such Personal Information. You can exercise any of your rights above by contacting Codologic at admin@codologic.com.

17. Children’s Privacy and Note to Parents and Guardians

We do not knowingly collect Personal Information from children under 16 years of age. The Services are not directed to children under the age of 16 and children under 16 are not permitted to use the Services. If we become aware that we have unknowingly collected Personal Information from a child under the age of 16, we will make commercially reasonable efforts to delete such information from our database. If you are a parent or guardian of a child under the age of 16, and you believe that your child has provided us with Personal Information, please contact us using the information in the “Contact Us” section at the end of this Privacy Policy.

18. Users Outside the U.S. and the Designated Countries

This section only applies to individuals who do not reside in the United States, the European Economic Area, Switzerland or United Kingdom.

We primarily store data about you, including personal information, on servers located and operated within Europe. If you reside outside of the European Union, to provide and operate the Services, you acknowledge, agree and consent to sending and storing your personal information outside of the country where you reside or are located, to Europe. Therefore, our collection and use of your personal information may be subject to the European Economic Area laws related to privacy and use of personal information. These laws, including what is determined to be “personal data and/or information” are different and may be less protective than those applicable to you in your country of residence.

19. Users in Designated Countries

This section only applies to individuals residing in a Designated Country. To the extent any part of this section conflicts with the terms in other parts of the Privacy Policy, the terms of this section will apply to residents of Designated Countries.

Our Role

Codologic is not a data controller with respect to any Personal Information processed about Customer End Users. Customers control how they use Customer End User information obtained via the use of Codologic’s Services. It is your responsibility to ensure you are processing Customer End User information in compliance with applicable laws. If you process Personal Information from Customer End Users located in Designated Countries and require a Data Processing Agreement from us, please contact us at admin@codologic.com.

Legal bases for processing Personal Information

We describe our legal bases for processing in Section 5 (“Use & Purpose”) and Section 7 (“Further Disclosure”) of this Privacy Policy. We may process your Personal Information if you consent to the processing, to satisfy our legal obligations, if it is necessary to carry out our obligations arising from any contracts we entered with you or to take steps at your request prior to entering into a contract with you, as necessary to protect your vital interests, as necessary to process in the public interest, or for our legitimate interests to protect our property, rights or safety of Codologic, our employees, our customers or others.


If you are located in the Designated Countries and are a current Codologic User or Customer, we will only contact you by electronic means (such as email or SMS) in accordance with your communication preferences and/or with information about our Services that are similar to the Services you previously purchased from us or negotiated to purchase from us.

For new Users or Customers located in the Designated Countries, we will contact you by electronic means for marketing purposes only as permitted under applicable law or subject to your consent to receiving such communications from us.

You can always withdraw your consent or change your marketing communication preferences. To opt out of the emails, please click the “unsubscribe” link in the footer of marketing emails or contact us at admin@codologic.com. You can object to our marketing communications at any time and free of charge. Direct marketing includes any communications to you that are only based on advertising or promoting products and services; it does not include transactional or Service-related communications.

Individual Rights

Codologic complies with the Data Protection Laws by ensuring you have the rights described below when you use our Services. To exercise your rights, please contact us at admin@codologic.com so that we may consider your request under applicable law. When we receive an individual rights request via email we may take steps to verify your identity before complying with the request to protect your privacy and security.

Please be advised that there are limitations to your individual rights. We may limit your individual rights: (a) when denial of access is required or authorized by law; (b) when granting access would have a negative impact on other’s privacy; (c) to protect our rights and properties; and (d) where the request is frivolous or burdensome.

Restricted Personal Information shall only be processed with your consent or for the establishment, exercise or defense of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest. We will inform you if the restriction is lifted.

If you have questions about our retention periods, please contact us.

International Transfers

In connection with our provision of the Services, we may transfer Personal Information that we collect from or about you to, or process it in, territories outside the European Economic Area. If we do this, we have procedures in place to ensure your Personal Information receives the same protection as if it were being processed inside the EEA. Any transfer of Personal Information will follow applicable laws and we will treat your Personal Information under the guiding principles of this Privacy Policy.

Resolution of Disputes and Complaint Mechanism

If you believe we have violated your privacy rights, you have a right to lodge a complaint about our data handling practices.

You also have a right to lodge a complaint with a competent supervisory authority situated in a Member State of your habitual residence, place of work, or place of alleged infringement.

20. Contact Codologic

If you have any questions about the Privacy Policy, please contact us at admin@codologic.com.

(C) 2024 Codologic Pvt. Ltd. #REG: U72900MH2017PTC298460